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Job Vacancy: Syria Project Consultant

March 21, 2018

WILPF SEEKS ARABIC-SPEAKING CONSULTANT TO COORDINATE OUR NEW SYRIA PROJECT 

Women’s International League for Peace and Freedom (WILPF) is an international feminist anti-war organisation, founded in 1915. We are seeking an Arabic-Speaking consultant to coordinate our Syria project, “Feminist Movement for Change in Syria”.

BACKGROUND

The WILPF 2017-2019 Strategy sets out our intended direction of travel for the next three years by advancing feminist peace for equality, justice, and demilitarised security through two interlinked paths, namely: 1) by addressing the root causes of violence through a feminist lens, and 2) through mobilising for nonviolent action. The strategy and theory of change have been developed based on an analysis of the current context, as well as learning around the organisation’s strengths and several key processes, including an external evaluation of the organisation in 2017 and reflections from the centenary of WILPF. Outcome 5 of the strategy includes Syria as one of the 5 prioritised countries.

WILPF seeks to preserve and grow the grassroots nonviolent movement for equality, freedom and justice in Syria. To this end, we are supporting civil society efforts towards a peaceful and just solution to the conflict, premised on respect for and attainment of human rights, women’s rights and women’s meaningful participation in all aspects of life. WILPF is piloting a one-year project titled “Feminist Movement for Change in Syria”, which aims to provide financial and technical support to new and emerging Syrian initiatives and organisations to amplify their influence and further their feminist values. The project also aims to strengthen coordination and networks across Syrian groups in order to enhance exposure and foster collective growth.

YOUR TASKS

The objective of the role is to coordinate the implementation, monitoring and evaluation of the WILPF Project, “Feminist Movement for Change in Syria” under the supervision and support of the MENA Director. This will include the following:

  1. Finance Management and Grant Making
  • Managing the grant making process, including liaising with WILPF finance department, and the finance staff of the sub granting organisations on transfers, financial reporting and finding solutions for issues as and when they arise
  • Reviewing and following up with partners on the interim financial report provided by organisations receiving core grants and checking in with spending and reporting of small initiatives and groups during the mid-term review
  • Ensuring accuracy of activities vis-à-vis contractual and grant commitments
  • Adhering to administrative and recordkeeping guidelines to support the Finance/Admin team with accurate bookkeeping and documentation of activities, including communicating to small groups the importance of filing invoices and proof of payment for reporting
  • Ensuring partner contracts are adhered to
  1. Coordination and Logistics
  • Overseeing the arrangement of regional coordination meetings and, potentially, advocacy delegations
  • Coordinating the outsourcing of external advisors to meet the technical support needs of grantees, which may include the design and implementation of an online platform
  • Coordinating and delegating the arrangement of visas, travel tickets, accommodation, food and venues for regional coordination meetings
  • Attend monthly staff meetings and providing the staff team with any updates on the Project
  • Liaising with the MEL Advisor and other external consultants
  • Drafting contracts for external consultants and ensuring they are adhered to
  1. Internal and External Communications
  • Coordinating with national/local partners in Arabic and English, as well as with other programs of WILPF in Geneva and New York
  • Liaising with international, regional, and local organisations and stakeholders, as well as special consultants to the project, including representing WILPF at national and international meetings
  • Working closely with the Communications Manager to ensure timely implementation of the communication strategy for the project, including writing blogs and analyses when needed
  • Assisting in the development of toolkits, manuals and resource material for the project
  • Providing accurate translation and proofreading of correspondence, training materials and other documents, as well as informal interpretation in meetings
  • Responding to external inquiries on Syria through WILPF Secretariat email in coordination with the MENA Coordinator and the MENA Director
  1. Monitoring and Evaluation
  • Undertaking tracking of 1) project activities including communications through the correspondence log and partners log on One Note; 2) tasks through the project log on Google Sheets; and 3) key project processes with partners through the Syria Grantees Spreadsheet
  • Tracking external communications (website, social media) through the Communications Tracker on Google docs
  • Updating and assessing progress made in accordance with the work plan and Trello board
  • Monitoring progress made on key performance indicators within the Performance Measurement Framework (PMF)
  • Overseeing and coordinating the mid-term review process, including narrative and financial updates from partners
  • Inputting into the design of the internal evaluation (final evaluation) in collaboration with the MEL Advisor
  • Extracting data on website communications undertaken by the Project team through Google Analytics
  • Reviewing and updating project-specific risk register on a monthly basis in accordance with the Due Diligence Framework (DDF) developed for the Project
  • Monitoring the implementation of the technical support plan for partners
  • Drafting donor reports and contribute to the MENA programme reporting process
  • Drafting case studies and lessons learned
  1. Research, Analysis and Writing
  • Keeping abreast of relevant political and humanitarian developments
  • Providing analysis and contributing to the WILPF position on Syria
  • Preparing a range of written materials, including blogs, policy analyses and advocacy documents targeting policy-makers and a broader audience
  1. Supervising Project Support Staff
  • Liaising with, delegating to and overseeing the work of project support staff, including the Junior Syria Consultant (project intern), students and volunteers, offering them guidance, support and feedback
  • Undertaking weekly coordination meetings with the Junior Syria Consultant and supporting their professional development
  1. Other:
  • Carrying out other duties as required

REQUIREMENTS

  1. Written and spoken fluency in both English and Arabic. Working knowledge of French is an advantage.
  2. A master’s degree in the humanities or social sciences, politics, international relations, law, gender, Middle Eastern studies, or a similar field.
  3. At least three years of work experience, preferable in an international non-profit organisation, with duties involving managing grants and budgets. Previous work experience in MENA is a great asset.
  4. Excellent writing and communication skills in both English and Arabic. Experience in report writing and monitoring and evaluation is considered an advantage.
  5. Excellent organisational skills, inter-personal communication skills and sound political judgment.
  6. Motivated self-starter requiring little supervision, comfortable working independently and remotely and capable of managing multiple tasks simultaneously while meeting tight deadlines.
  7. Adept administrative and IT skills, including website management.
  8. An understanding of the social, political, economic, cultural and development/humanitarian landscapes in Syria is a great asset.

THE PRACTICAL STUFF

This is an 8.5 months consultancy contract open to applicants based in London with some travel to the region.

Reporting line: MENA Director

Salary: 3750 CHF/Month

Start date: 15 May 2018

Deadline: Tuesday 10 April 2018.

How to apply:

Send your cover letter (maximum one page) and CV, in word or PDF format to jobs (a) wilpf.org with “Syria Coordinator” in the subject line. We only receive applications by email. Only shortlisted applicants will be contacted for an interview.

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